For Employees
NCHC Connections: Employee Success Guide
The NCHC Connections: Employee Success Guide contains key information that employees will use on a daily basis. The booklet contains information about our programs and topics such as wayfinding, departments contacts, infection control, emergency preparedness, and other crucial elements. Read the NCHC Connections Guide (.PDF)
NCHC Employee Vaccination Program
(updated 11/20/2024)
Getting vaccinations, including the Influenza and Covid vaccinations, is an easy way to protect yourself, your family, your friends, your coworkers, and those we serve. The flu and Covid vaccinations are fast, affordable and safe, and can prevent severe illness and even death. The Centers for Disease Control and Prevention recommends that all people 6 months of age and older get vaccinated against the Influenza and Covid.
NCHC's Vaccination Policy requires ALL employees to participate in the vaccination process by either receiving vaccinations OR completing the required declination form.
ALL STAFF at ALL LOCATIONS are offered both the Covid and Influenza vaccinations annually in Fall. If you are a new employee, options will be communicated to you at your time of hire.
What You Need to Do to meet the NCHC Employee Vaccination Program Requirements
Employees have requirements for both Influenza and Covid vaccinations, as well as completing the annual TB Risk Assessment. Employees who do not complete these steps by a designated date will be removed from the schedule.
If you are a new hire, your manager or HR will deliver all required forms and instructions directly to you at work, to be completed by a designated date.
What Forms Do I Need to Complete to Meet My Requirements?
Each employee must complete the following forms and turn into Employee Health at a Vaccination Clinic or via Interoffice Mail to Renee Erickson in Employee Health:
AND
Please reference these important Vaccine Information Statements issued from the CDC regarding vaccinations. Influenza VIS | Covid VIS
Vaccination Clinics & Nurse Vaccinators
The Covid-19 and Influenza vaccines are offered at NCHC to ALL NCHC Employees at ALL locations. Employees are not mandated to receive the Influenza or Covid vaccinations, however, you are required to participate in the Employee Vaccination Program, which requires each employee to complete the necessary forms for receiving or declining vaccinations.
Getting the Influenza or Covid Vaccine At Work
Employee Open Vaccination Clinics are offered in the Fall of each year. Dates and times are updated here and sent to staff via email and posted to Communication Boards. For those in Direct Care programs, a nurse vaccinator will be available to administer Influenza or Covid vaccines. Please contact your manager directly for more information.
Getting the Influenza or Covid Vaccine Outside of NCHC
Employees may choose to receive the Influenza and/or Covid vaccinations outside of NCHC at a primary care provider or community vaccinator, such as a local pharmacy. For employees who choose to receive vaccinations outside of NCHC, these will be done at your expense. Please remember to get a proof of vaccination form from your provider and turn in with your other forms to Employee Health as soon as possible.
Declining the Influenza and/or CovidVaccine
If you plan on declining the Influenza and/or Covid vaccine, declination forms are available at the above links. All forms must be turned in to Employee Health as soon as possible. The deadlines for turning in the required forms was November 15, 2024. If you are a new employee starting, deadlines will be communicated to you by your manager or Employee Health at the time of hire.
Our clients, patients, residents, and teammates thank you for planning to get vaccinated!
Vaccination Program FAQ’s
We know you may have questions. Check out these common questions and answers below.
Which vaccines are required for employees to receive?
- All staff must participate in the Vaccination Program, meaning getting vaccinated or turning in the appropriate declination form.
- All staff must get the influenza vaccine or turn in a declination form.
- Only employees in MVCC, Pine Crest, Food Services, Housekeeping, and Transportation are required get the Covid vaccine and the Influenza vaccine or turn in the declination form. You may choose to decline one or both vaccines.
Can I decline one or both vaccines?
- Yes. If you decline one or both, please complete the appropriate declination form and return to Employee Health with your other required forms by November 15. See forms required above.
If I decline the Influenza and/or Covid Vaccine, do I need to wear a mask for a period of time?
- No. At this time, masks will only be required by all staff in areas designated due to outbreaks within the facility.
Can I get one or both vaccinations outside NCHC?
- Yes. Should an employee get a vaccination outside NCHC, they will still need to complete the forms and return to Employee Health by November 15, 2024 with the forms provided to them and proof of vaccination. If you are a new employee and started employment after the Nov. 15 deadline, a designated due date will be communicated to you by your manager or Employee Health at time of hire.
How do I get forms to Employee Health?
- Complete forms and place in a sealed interoffice envelope. Managers may choose to collect the envelopes to make sure their staff turn them in, or employees may return them in one of the following ways: at a vaccination clinic, interoffice mail, giving sealed envelope to a nurse vaccinator or dropping off at Employee Health or Human Resources.
Where can I sign up for an Employee Vaccination Clinic?
- All vaccination clinics will be open to all staff. No appointment or sign-up needed. See the graphic above for all posted dates and times available.
When and Where are Employee Vaccination Clinics?
- NCHC will hold Open Employee Vaccination Clinics onsite at all locations, as well as provide opportunities for direct care staff to have a nurse vaccinator administer your vaccines within your departments. Check out the graphic above for a list of dates and times.
How do I connect with a Nurse Vaccinator from my department?
- Managers will be working with direct care staff designated as Nurse Vaccinators. Each direct care department will communicate to their team in the best way that works for their team. Contact your manager for more details.
I do not work in a direct care program, can I get my vaccination with a Nurse Vaccinator?
- No. Due to volume and time available from our Nurse Vaccinators, these appointments are reserved for staff in direct care programs only. Please make an appointment with a local vaccinator or your primary care provider in the community.
What if I miss the Open Employee Vaccination Clinics?
- We encourage staff to plan ahead and make it to an Employee Open Vaccination Clinic, but we understand that sometimes things happen that are out of your control, and you can't make your planned clinic time. If you miss the Open Employee Vaccination Clinics offered and still would like your flu or Covid vaccinations, you will be responsible to get the Covid vaccination outside of NCHC at your expense with a provider or community vaccinator of your choice. There is a chance that NCHC may have extra Covid vaccinations still available for a short time after the Employee Open Vaccinations Clinics end, however this is not guaranteed. Employees should not plan for this scenario. For those wanting the flu vaccine or to check on availability of the Covid vaccine, please contact Renee in Employee Health at 715.848.4396.
If you have any questions, please contact Renee Erickson in NCHC Employee Health at 715.848.4396.
NEW! Access to your earned wages
before payday
with UKG Wallet™
Available for all NCHC Employees! Learn More Here
Covid-19 Resources for Employees
We have gathered all the Covid-19 Resources for Employees onto one page.
Please visit
Covid-19 Resources for NCHC Employees.
Employees can find things like current Covid-19 Vaccination exemptions
forms, FAQ's, question submissions, resources, links and more!
Facility Maps
Social Media Connections for Employees
NCHC Team Communications Group (Facebook Private Group)
NCHC Employee Childcare Connection (Facebook Private Group)
Employee Assistance Program (EAP)
For You and Your Family
Care for you and your family is very important, and NCHC wants to make sure that you have access to Employee Assistance Services when you need them. Employee Assistance Program (EAP) services through Ascension are available to all NCHC employees and their immediate family members.
If you or a family member within your home could benefit from counseling
support, connect with Ascension Employee Assistance Program (EAP)
Phone: 1-800-540-3758
Email:
eap@ascension.org
Online:
https://ascensioneap.org/
EAP services for you and your family are free, private and strictly confidential.
EAP is available in multiple offices throughout our communities.
The Suggestion Box!
www.norcen.org/SuggestionBox Employees can provide feedback, suggestions, tips, tricks and new ideas with an easy online submission form. Any topic, any time, anonymous or leave your name!
Need to Report A Concern?
Do you have a concern that you would like to bring forward? Do you suspect a violation of our policies or Code of Conduct? Please visit our online submission page: Report a Concern. Employees may submit concerns about compliance, ethics, client/patient/resident care, or any other concern you may have. These concerns can be submitted anonymously or you may leave you name for follow up.
Once submitted it is sent directly to the NCHC Compliance Officer. For immediate concerns outside of business hours you can contact the administrator on-call by dialing 715.848.4488. You should also report a concern to your direct supervisor or Department Director.
News You Can Use
Read our Weekly Newsletter for NCHC Employees!
NCHC Web Links
The links below are to help North Central Health Care employees access useful resources. PLEASE NOTE: Some of these links and applications will not work from home. Some require you to be on the North Central Health Care network either directly, or remotely via VPN.
UKG
UKG(Click Here) NCHC uses UKG for all Human Resources, Pay Stub Access, Punch-in/out, PLT requests, Policy Access, Learning Management needs and more.
- First-time UKG Login Users: Instructions
- Log Into UKG: Instructions
- How to Access UKG Pro Learning: Instructions
- How to Configure UKG Learning as a Dashboard Widget: Instructions
- How to Use UKG Desktop Time Entry: Instructions
- How to Use UKG Time Clocks to Punch In/Out: Instructions
- How to Use UKG Time Clocks to Transfer: Instructions
- Employees - How to Request and Manage PLT/Call Time: Instructions
- Supervisors - How to Manage PLT/Call Time: Instructions
- Supervisors - Timesheet Management: Instructions
- How to View and Print Your Current Pay Stub: Instructions
- How to Use the UKG Mobile App: Instructions
Recently change your network password and need help logging into UKG?
For network security, employees are required to change passwords at regular intervals. With our current systems and UKG, we are allowed to use something called Single Sign-On (SSO). SSO is a system that allows you to use one set of login credentials to access multiple websites or applications. Instead of remembering multiple usernames and passwords, you log in once with a central SSO service. This service verifies your credentials and generates a token that grants you access to other sites without additional logins. SSO simplifies the login process, saves time, and improves security by reducing the number of credentials to manage.
When you change your network password, all the applications that utilize SSO, such as UKG, will also have an updated password needed when you log in outside the SSO system (like on your phone or non-network computer).
1. VERY IMPORTANT: When you change your Network password, use the new password for the SSO sign in on your desktop or phone.
2. Mobile APP
- After you have set up UKG via the desktop icon, you can then set up your Mobile App.
- Install the UKG app
- Facility code: nchc1
- When the screen below displays, tap the blue bar – Use SSO
- Enter your norcen.org email and your Network password.
Employee Recognition!
Nominate an employee or team for a Recognition Award!
Program Details |
Nomination Form
NCHC SwagShop Shop and purchase NCHC clothing, hats and more! Orders can ship directly to your home for a shipping fee or to work, at no charge. More items are added frequently so check back for the latest styles. New products coming in Winter 2024-25.
Contract/Agency Staff Training Modules
Facility Dude Make your maintenance requests here! Login required.
Email Archive Manager Lose an email. Find it here!
Employee Assistance Program 1.800. 540.3758 or 715.344.6379
Policies & Procedures
UKG - Log Into UKG Learning and Search for Policies by Keyword or Policy Name
Compliance
Employee Resources
NCHC Employee Benefits Contacts
NCHC Human Resources Office 715.848.4419
Looking for someone specific? Check out the
Talent Development and Human Resources section for more info!
NCHC Payroll
715.848.4409
NCHC Talent Development Center
715.841.5162
Employee Assistance Program
1.800.540.3758
ManageWell Employee Portal
Create a ManageWell account and participate in wellness activities in-person or virtually.
Health Insurance
Anthem Blue Cross Blue Shield
Anthem.com
PO Box 105557, Atlanta, GA 30348
Group Number: L08920
Tria Health Pharmacy Advocate Program1.888.799.8742
Your Resource for Medication Guidance
• Experiencing uncomfortable side effects?
• Looking for less expensive alternatives?
• Need medication recommendations?
• Have a new prescription?
Dental Insurance
Delta Dental
1.800.236.3712
PO Box 828, Stevens Point, WI 54481-0828
Vision Insurance
Vision Service Plan 1.800.877.7195
Flexible Spending
Diversified Benefit Services (DBS)
1.800.234.1229
Fax:
262.367.5938
PO Box 260, Hartland, WI 53029
Wisconsin Retirement System
Employee Trust Fund (ETF)
1.877.533.5020
801 W. Badger Road, Madison, WI 53713-2526
Deferred Compensation Programs
Wisconsin Deferred Compensation 1.877.457.9327 Option 2
VOYA Deferred Compensation 1.800.335.0982
Voluntary Benefits
Aetna (Through WI Retirement System) - 2019 Benefits
Income Continuation Insurance
1.800.960.0052
The Hartford (through WI Retirement System)
Income Continuation Insurance
1.800.960.0052
Advantage Group 715.241.5372
Fax:
715.241.5375 Email
510 Alderson Street, Schofield, WI 54476
Nationwide Pet Insurance 1.877.738.7874
Identity Guard 1.800.452.2541
Marathon County Employees Credit Union 715.261.7680
The Standard
1.833.878.8853
Email
510 Alderson Street, Schofield, WI 54476